According to present–day regulations, each foreigner travelling to
Russia must have a passport valid for at least 3 months
after the date of foreigner's departure from Russia and obtain appropriate visa.
Each participant (and accompanying person) will be provided by
Monomax with visa support papers required for visa application
at a Russian Consulate or Embassy:
- hotel voucher, visa invitation and confirmation of the hotel reservation
for tourist visa
- official letter of invitation for business visa
(Given the nature of the meeting, a tourist visa is recommended
for all foreign participants.)
Each person has to apply for visa in his/her home country. Visa
formalities vary between countries and can take more than two weeks.
Participants who decide to make their own travel arrangements
(e.g., those who have made their own hotel reservation) still need
a tourist visa invitation. According to the Russian regulations,
visa support papers should be provided by a hotel.
In case of any problems, please, send a copy of the hotel confirmation
by e-mail to ICDS25@onlinereg.ru
to be provided with visa support.
Participants who are planning to stay with friends, should be provided
with private invitation by their friends.
Participants are responsible for completing all the legal formalities
regarding their visas prior to entering the Russian Federation.
Visa requirements: general information
In most countries, online application forms are mandatory for a visa request.
However, procedures and fees may vary between different countries. In some
countries, two passport photos, proof of purchase of a personal travel/health
insurance and details of a return air ticket may be required at the time of
application. The participants are recommended to address a Russian consulate
in advance and obtain more specific information about the current requirements.
It is absolutely necessary to find out whether the consulate accepts a fax or
electronic copy (pdf) of the invitation, or it is necessary to submit the original
papers. If the originals are required, all the visa support documents will be
sent by express mail (the fees are given below).
Visa invitation type
Tourist (fax copy)
Tourist (original tourist visa voucher + express mail expenses)
Period of delivery: 3-4 days
Business visa invitation (original business visa invitation + express mail expenses)
Period of issue and delivery: 45 days
All foreign citizens arriving in Russia have to complete
a migration card while passing the customs. Migration cards are to foreigners
before they cross the boarder (in airplane, train etc). The card should be
filled in carefully and kept safe until a foreigner leaves the country.
Requesting a tourist visa invitation
A tourist visa invitation is provided for the duration of
the Conference, but for not more than 15 days. The tourist visa
allows participants to attend the main Conference events, including
pre- or post-conference tours and holidays. The deadline for making a
request for tourist visa invitation is July 10, 2009.
(Visa Support section) should be used to submit
a request for a tourist visa invitation. This request should be filled
when making reservation for the hotel accommodation.
Visa support documents will be issued based on the personal information
submitted by each participant and accompanying person during the registration.
The information should be checked to avoid errors.
It should be noted
that Monomax will issue a tourist visa invitation
only after a hotel
accommodation payment is made.
Important notice: It is necessary to
make sure that all the information
shown in the invitation is correct immediately upon receipt. A Monomax
representative is to be contacted if any mistake is found.
Data necessary for filling-in an application form online or at a Russian consulate.
- Formal invitation sender (organization): Monomax PCO.
- MFA reference number of Monomax: 0841
Address: room #25, accom.2, 35a, Bykova str., Pavlovo,
Vsevolozhsky district, Leningradsky region 188680 Russia.
Major Office Address: 2, Sestroretskaya str., St. Petersburg 197183 Russia
Tel: +7 812 335-2055
- Reason for visit to Russia: Tourism
No other purpose of visit is to be stated when applying for a tourist visa.
If a participant has already applied for a previous tourist visa, it should be
recalled that the tourist visa cannot be extended and an application for a new one should be made.
- Russian department or organisation to be visited: NO ORGANISATIONS TO BE VISITED
- Name and reference number of the tourist group: Individual trip
- Hotel: the hotel name provided in the tourist visa voucher from Monomax.
It should be noted that, in order to obtain a visa, the applicant's passport
must be valid for at least 3 months after the proposed date of departure.
If having any questions when filling in the form, the participants
should not hesitate to contact Monomax.
Requesting a business visa invitation
Deadline for making a request for business visa invitation is
May 22, 2009.
The request for business visa application form should be sent to
Registration upon arrival in the Russian Federation
Russian regulations require that foreigners staying more than 3
days on the territory of the Russian Federation should register
within first 3 working days after crossing the border. All the
responsibilities for the registration are taken by the receiving hotel.
A fee of RUR 150 per person is the charge for the period of stay.
This amount is to be paid by the guest directly at the hotel check-in desk
upon arrival. A person is liable for an additional fee of RUR 150 if
his/her stay at the hotel is extended beyond the period specified during
the online registration.
If having any questions or need for organizers' assistance,
a participant should not hesitate to contact the organizers at
When doing so, it is necessary to provide participant's login ID number.