Submission of Contributions

Extended Abstracts

The length of an extended abstract (together with figures), prepared in accordance with the Symposium LaTeX style, must not exceed 3 and 2 pages for invited and contributed papers, respectively.

In order to meet the above the Organizers need to set, and stick to, a very tight schedule for the preparation of these abstracts. The important deadlines of this schedule are:

By March 1, 2009, authors are requested to submit electronically:

  • completed Registration Form
  • a pdf-file of an extended abstract, prepared using LaTeX, MS Word or other program (figures may be at the end of a file), which will be used during the consideration of the submitted contributions by Programme Committee

By March 27, 2009, authors of accepted contributions are requested to submit:

  • compressed electronic file of an abstract prepared in accordance with a symposium style, including: LaTeX file for text and graphic files for figures
  • final pdf-file of an abstract with figures
  • completed Assignment of Copyright Form

Files have to be uploaded online or e-mailed to the the Organizing Committee. Final pdf-files will be used during the Proceedings compilation to resolve misunderstandings, if any, in electronic version.

The name of the principal author — a person who has been registered as a participant and will present a paper at the Symposium — should be marked against the other authors.

The Symposium Organizers and Editorial Group hope that the authors appreciate the need to meet for such a tight schedule that their abstracts will appear in the Proceedings.

Symposium LaTeX Style

The Symposium LaTeX style (nano2cmr.sty), LaTeX template (template.tex and template.pdf), samples of an abstract (sample.tex and sample.pdf) and two figures are included in the template.zip.

The template contains some useful examples and comments which will help an author to prepare the LaTeX source code of an abstract.

If anyone does not have necessary LaTeX environment for paper preparation, he (she) can display the LaTeX formatting of template.tex and sample.tex, opening corresponding PDF-files in Adobe Acrobat Reader.

Putting together the control sequences (commands) from template.tex and appropriate places of the template printout, anyone can create a LaTeX source code for own paper. Possible program errors, which may occur at LaTeX translation of an abstract, will be corrected during Proceedings composition.

When author cannot print paper using LaTeX, the paper length should be estimated in symbols (characters plus spaces) or bytes, according to the following proportions:

  • one page of LaTeX output without any figures corresponds to 7000 symbols (the same number in bytes with the file saved as text-only)
  • the space needed for 50-mm-height figure corresponds to 900–1000 symbols.

Graphic Files

In preparing a graphic file, please, keep in mind that a printed illustration cannot exceed 126 mm in width and 160 mm in height. Lettering, line thickness and other details should be adequate to maintain the acceptable size of the final output: 8–10 points font size and 0.4–1.2 points line thickness are recommended. Bold fonts for lettering should be used only in special symbol formatting (as vectors etc.). Color images are unacceptable (yellow or lightblue line in diagrams will be unreadable in grayscale output). In order to get the best results, graphic files have to meet the following requirements:
  • text included in an illustration should be saved as fonts, not as curves
  • only standard PostScript fonts Times and Symbol should be used for lettering
  • figure captions and numbers should not be included in graphic files
  • if a figure consists of several parts (e.g. (a), (b), etc), the part designations should be included at an appropriate place of the figure
  • gray-scale images included in EPS-file should be with 100–150 dpi resolution
  • gray-scale images should not be saved in RGB mode (this increases the file size dramatically)
  • files should not include a TIFF or bitmap preview and should have a bounding box which encloses just a figure and not the whole page.
It is better to send simultaneously a source for EPS-files in following formats:
  • Adobe Illustrator
  • AutoCAD (*.dxf)
  • CorelDraw
  • Grapher
  • Microcal Origin
  • SlideWriter
  • Mathcad
  • Micrografx Draw
  • Microsoft Graph
  • WordPerfect Graphic

File sending

On-line

After completing registration, please, follow on-line instructions on corresponding page.

By E-mail

A single compressed file containing LaTeX and graphics files should be sent, as an attachment, to Zhanna Sokolova with the following words in the subject line: NANO-2009, a name of the Principal author (see example in the table bellow).

Sending files without correct subject line and wrong file naming will produce errors and a considerable delay in processing your paper.

File naming, subject line

To avoid any losses or confusions during electronic submission of abstracts and proceedings producing, please follow strictly rules for file naming and the subject line (if e-mailing used), according to the following examples:

Principal author LaTeX file Figure 1 Compressed file* Subject line
Smith smith.tex smith01.eps smith.zip NANO-2009, Smith
Johnson johnson.tex johnson01.eps johnson.zip NANO-2009, Johnson
Johnson1 johnson1.tex johnson101.eps johnson1.zip NANO-2009, Johnson1

* Files may be compressed by "pkzip", "arj", "lha", "rar", "gzip" etc.

Dear Authors please do not use any text-extension to file names (as Paper, Nano, Minsk, 2009, Figure etc.) Only surname of Principal Author, + number for figures. Last row in the table above shows sample with second paper submitted by same principal author.